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ATTENDANCE POLICY
Attendance is mandatory.
Students are eligible for regularly scheduled
vacation periods according to the official academic calendar.
Additional discretionary time may also be possible within the student's
schedule as stipulated in the published policies of the clerkship track
system.
M3 and M4 students must file an Application for Discretionary Time with the
Office of Registration and Records in advance for approval of any one week
period during which they wish to not be enrolled in full-time courses.
Complete policies governing availability of discretionary time in Year 3 and
Year 4 are published in the Elective Course Catalog.
Absences
Any length of absence from any required activity or course/clerkship
component may need to be made up at the discretion of the Course Director
according to the form and/or format specified by the department (see
additional information below).
Unexpected/Emergency Absences
During years three and four, any unexpected absence due to illness or other
serious emergency requires prompt notification by the student to the
Associate Dean for Student Affairs or designate and to the
clerkship/elective director. This notification constitutes a request for an
excused absence due to a legitimate extenuating reason. Student Affairs will
alert the clerkship or elective department of the absence if the student is
unable to do so.
Examinations or other required academic activities that are missed may be
made up only if the Associate Dean for Student Affairs has granted
permission for the absence. Illness requires written documentation from the
Student Health Service and/or the student's physician.
Non-Emergent Absences
Attendance is mandatory and petitions for approved absences for non-emergent
reasons are reviewed and a decision is made to approve the request or not. A
student must have a serious reason for an excused absence in years three and
four (e.g. wedding of a sibling, research presentation, etc). Should a
student have a serious reason for wishing to take a day or two off, a
written petition must be submitted at least one month prior to the start of
the clerkship or elective in which the absence would occur. The petition
detailing the nature of the conflict should be sent to all of the following
individuals: 1) clerkship or elective director, 2) the clerkship staff
coordinator (if it is during a required clerkship/subinternship) and 3) the
associate dean for student affairs or designate. Any available supporting
documentation should be attached (such as a copy of a jury summons,
invitation to present a poster, etc). A petition for permission to be absent
is a request and requires review and is not automatically approved simply by
submission. By notifying the relevant school offices at least one month in
advance, the student's clerkship specialty service and call schedule can be
considered or adjusted to minimize the affect of any days off. The student
will be notified if permission has been granted. Non-emergency absences not
requested at least a month in advance of the start of the clinical course
cannot be accommodated.
No Class Days
Students should refer to the official academic calendar for the dates that
these holidays are scheduled at Stritch for a particular year. Students are
excused from courses, clerkships, and electives, except as noted below, on
the following days. Weekends following or preceding a "No Class" holiday are
not usually excused or free days for clinical students except as noted in
the No Class Day entries or Exceptions section below.
Match Day (M4 students only)
Good Friday through Easter Sunday inclusive
Memorial Day
July 4th Independence Day
Labor Day
Thanksgiving (including the Friday after designated as "President's Day"
and the weekend that follows)
Loyola's "President's Day" (which is the day after Thanksgiving and the
weekend that follows)
Exceptions
Clinical students could be on duty or on call on the Saturday and Sunday
that precedes or follows no class days listed above except as follow:
Students registered in required clerkships and electives at Loyola
University Hospital or affiliated sites will not be on duty or on call on
the Saturday and Sunday that immediately follow Good Friday and
Thanksgiving.
Except for Thanksgiving Day, students on required subinternships at Loyola
University Hospital or affiliated sites could be on call on No Class Days if
it is their scheduled turn on call and, in the opinion of the Course
Director, taking call is in the best interest of patient care and
educational intent.
Special notes:
St. Luke's Day is celebrated in October on a date announced in the official
academic calendar. Class schedules on this day may be modified to permit
special events that mark this Loyola tradition.
On holidays designated by the Veterans Administration Hospital (Columbus
Day, US Presidents Day, Veterans Day), students must
attend with their assigned service.
Students who need additional interpretation of this policy are encouraged to
contact the Office of Student Affairs.
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