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Academic Policy Manual Part II (3rd and 4th Years)
Permanent Records

In addition to the Stritch transcript, the student's permanent file contains the admission application, transcripts from all post-secondary schools attended, registration information, grades and written evaluations of clinical work, and NMBE/USMLE score reports. Notations of awards for academic achievement and other important correspondence addressed to the student are added to the file. The Dean's Letter is added to the file after graduation. Letters of recommendation are not kept in the student's file.

Any disclosure of the student's permanent records to other than the appropriate officers of the Medical School Administration, the student's assigned faculty advisor, academic and awards committees and recognized honor societies must have prior written consent of the student. Requests for information and letters of consent to release these records from the student are included in the student's folder. Confidentiality of these records is protected by the Family Educational Rights and Privacy Act of 1974. Copies of the act and related Medical School policies may be obtained from the Office of Registration and Records.

Directory information, including dates of attendance, attendance full-time or part-time, degree earned, the date the degree is conferred, and major field of study, will normally be certified when inquiries are made by other schools, hospitals, corporations, etc., unless you notify the Office of Registration and Records, in writing, not to release this information.

Separate records of financial aid are maintained by the Stritch Financial Aid Office. Written policy regarding maintenance and release of these records is on file in the Stritch Financial Aid Office.