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Reservation Request - Audio Visual User Guide
Stritch
School of Medicine Building 120
AV Equipment User Guide 2005
Refer to the
Stritch School of Medicine’s online Room Reservation
System site (www.meddean.luc.edu/call/roomres.htm)
for the ¨Building User Guide, ¨AV Department User Guide,
¨Room Reservation Request Forms, and Room Information
Guide.
HOW DO I REQUEST EQUIPMENT?
- Requests must be made
by e-mail at least two business days prior
to the event. An e-mail confirmation will
be sent to you.
- GroupWise address is:
ssomavsupport@lumc.edu
- Include:
- Event
name and event number (from room reservation confirmation)
- Assigned
room number
- Date
and time
- Your
name, department, and telephone extension
- List
of AV equipment needed
- Repair cost for damaged
equipment and/or furniture will be billed to the user.
WHAT KIND
OF EQUIPMENT IS AVAILABLE?
WHAT KIND
OF EQUIPMENT IS NOT AVAILABLE?
- Wireless remotes
- Laser pointers
- Easels
- Laptops
- Flip charts
WHO OPERATES
THE EQUIPMENT?
- The User is responsible
for operating the equipment.
- The
AV Technician will make sure the requested equipment
is in place and in working condition
- The
AV Technician is unable to provide dedicated service
to events
- Availability
of AV staff is based upon user priority
- If
the user is not familiar with the equipment, contact
the AV Office at least two business days prior
to the event to arrange for training
- For
unusual AV setups and weekend or evening events, users
may be required to hire a trained AV Technician. In
these cases, users will be notified by the AV Office
and referred to qualified AV Technicians.
WHAT ABOUT
A COMPUTER PRESENTATION?
- Do
not email presentations to the AV Office for loading
onto a classroom computer
- Users
are responsible for bringing their presentation on
a CD or USB drive and loading it onto the computer
- Do
not load presentations in advance - computers are
automatically reset on a regular basis
Software training and instruction is not provided
- Arrangements
for installation of special software must be made
at least one week in advance with
Information Systems (6-5207)
- Standard
software: Adobe Acrobat, Microsoft Office, RealPlayer,
Windows Media Player, QuickTime, and Internet Explorer
CAN
I USE MY LAPTOP
- THERE
IS NO REASON TO USE A LAPTOP because the
computers have all the necessary hardware and software
to support presentations
- It
is often more difficult to connect a laptop than to
use the existing equipment and simply load a presentation
from a CD or USB drive
- Exceptions
might include very specialized software presentations
and video clips, but check first with the AV Office
- We
cannot guarantee AV Technician support for last minute
requests to connect laptop computers
- Never
attempt to connect a laptop on your own
WHAT ABOUT TELECONFERENCING?
- The
Stritch AV Department does not provide teleconferencing
support
- Contact
the Health Sciences Library (6-5307), to arrange for
support
- If
library staff is available for the event, then user
must confirm room availability and use with the appropriate
room scheduling office
- If
a classroom is NOT available in the medical school,
then contact the Health Sciences Library (6-5307)
to locate other teleconferencing sites
HOW DO I CONTACT THE
AV DEPARTMENT?
- To
request equipment, you must send an e-mail to ssomavsupport@lumc.edu
at least two business days prior to the event
- For
informational purposes only, call 6-5992 and leave
a message including your name, extension, event name
& number, event date & time, and assigned
room number
Weekdays
- 6:30am
-11:00am: pager 68777-15913
- 11:00am
– 3:00pm: pager 68777-19122
- 3:00pm
– 8:00pm: pager 68777-18345
Saturdays
- Pager
68777-10746
- Sundays
- AV
support is not available
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